Makita UK Careers Privacy Notice

Effective starting: April 2024

Thank you for your interest in joining our Team! As your privacy is important to us, we strive to be transparent about what Makita UK will, or will not, do with Talent Data (as defined below) and explain the purposes for processing it. This Careers Privacy Notice (“Notice”) is intended to provide you with information on how we collect, manage, use, process, and share information collected from you when considering you for career opportunities with Makita UK (including corporate and other affiliates), such as when you apply for a position with us or when you express interest in future Makita UK opportunities by joining our team.

We collect and process this data, which can include Personal Data (i.e. information relating to you), in compliance with applicable law. For simplicity, we will refer to this data as “Talent Data.”

For individuals who are not being considered for roles as Makita UK employees (e.g., certain contingent workers), Makita UK limits processing and keeping of Talent Data, including when we primarily work with the third party through which you are engaged to a period of 6 months.

This Notice does not cover your use of our products or services. To learn more about Makita UK's privacy practices regarding your use of Makita UK products and services, please see our Makita UK Privacy Policy.

We collect Talent Data about you in connection to career opportunities with us. Categories of Talent Data we may collect about you include, but are not limited, to: • Contact Information. We may collect your contact information, such as full name, pronouns, home address, telephone or mobile number, email address or online identifier, job site information (e.g., LinkedIn profile) and onsite badge information (if you visit us onsite). • Government issued ID number or similar identifier. We may collect your identification details, such as citizenship status, residency, and work permit status. • Employment and Education. We may collect information relating to your employment and education, including your cover letter, resume/CV, work experience or other relevant experience, educational background, and achievements. Where relevant for the position, we may receive information from professional licensing and certification bodies, employment research firms, identity verification services, and educational and training institutions. • Job Preferences. We may collect information related to your job preferences, including career trajectory and interests, and willingness to relocate. • References. We may ask for references from your previous employers or academic supervisors. • Background Checks. Where permitted or required by law, we may conduct background checks once you have accepted a conditional offer from us. • Mandatory assessments. We may collect information related to any assessment that is mandatory to assess your suitability for the role, such as phone screens, interviews, and skills assessments (e.g., coding assessment for a software engineering role). • Publicly Available Information. We may collect information you have made public, such as your public profile on career networking sites (e.g., information on your public LinkedIn profile) and your public portfolio website or code repository side (e.g., on Github). • Monitoring of Makita UK Networks and Resources. If you visit us onsite, we may collect information relating to on-premises monitoring for security purposes (e.g., video surveillance). If you access and use Makita UK devices, networks (e.g., corporate wifi), or other resources, we may collect information related to your access and use, such as domain names and IP addresses. • Online usage information. We may collect your online usage information when you browse our career website, including cookie information, traffic data or profiles, which may be combined with any of the foregoing categories of Talent Data. • Sensitive Talent Data. While we treat all Talent Data with care, some Talent Data is more sensitive in nature, so we refer to that as “Sensitive Talent Data.” Sensitive Talent Data may include demographic information such as your racial or ethnic origin, age, gender, sexual orientation, and veteran status, as well as your background check results, and health data (e.g., disability status). Makita UK collects Sensitive Talent Data directly from you. However, we may also collect Sensitive Talent Data from other sources. We may collect background check results through background check providers (if legally required or permitted). We may also collect certain Sensitive Talent Data, such as your race, ethnicity, and gender, from third party vendors or public sources (e.g., your LinkedIn profile) in order to help us. • Voluntary Talent Data that you choose to provide us. In connection to a career opportunity with Makita UK, you may choose to voluntarily provide us with certain Talent Data. For example, to participate in a voluntary opt-in survey (e.g., candidate experience feedback survey, demographic survey, or voluntary assessment (e.g., behavioural assessment). These programs are entirely optional and will be communicated as such. If you do choose to participate, we will collect certain information relating to your participation in the program. For example, if you participate in a demographic survey, we will collect information about how you identify as an individual. The types of information we collect and how we will use and share your information will be made clear to you before you decide whether you want to participate in the program.

Voluntary Talent Data will be collected directly from you on a voluntary opt-in basis. Voluntary opt-in basis means: • It will only be collected if you choose to provide opt-in consent (a separate and specific consent notice will be surfaced to you). • You can withdraw your consent at any time (this may not affect processing that has already occurred or Talent Data that has been de-identified so that we can no longer identify you); and • There will be no adverse consequences on your application for not providing Talent Data or for withdrawing your consent.

For Talent Data (including Sensitive Talent Data) that is required to assess your suitability for career opportunity, please see How to Access and Control Your Information on how you can withdraw your application or request deletion.

In relation to your job application with us or your participation in our Talent Community, we may collect Talent Data about you from the following sources: • Directly from you. We collect Talent Data directly from you, for example when you provide contact details or your resume/CV. You may also choose to voluntarily provide us with Sensitive Talent Data. • From referrals. If you are referred, we collect information from the individual who referred you. • From recruitment and staffing partners or other jobs websites. We collect information from recruitment and staffing partners or other jobs websites (e.g., LinkedIn) if you apply to us through those sources. • From references. We may receive references from your previous employers or academic supervisors. • From third party data providers. We may receive information such as your education, work experience, contact information, and certain Sensitive Talent Data from third-party data providers who have the rights to provide us with your information. These providers collect your information from publicly available sources, or through third parties they work with. • Professional licensing and certification bodies. Where it is relevant for the position, we may receive information from professional licensing and certification bodies, employment research firms, identity verification services, and educational and training institutions. • Background check providers. Where permitted or required by law, we receive background check information from background check providers. Background check providers will provide us with Sensitive Talent Data. • From publicly available sources. We may receive information from other publicly available sources, such as information that you have chosen to make public online (e.g., your public LinkedIn profile).

Makita UK strives to be transparent about how Talent Data will be used. When considering you for career opportunities with Makita UK, we use your information for the following purposes: • To proactively reach out to you. Where we have identified you as a potential candidate from information we have collected from public sources or third parties, we may use Talent Data to suggest opportunities for you (e.g., reaching out to you for a specific opportunity, inviting you to join our Talent Community). If you have previously applied for a role with Makita UK, we may contact you about future career opportunities that may interest you (i.e., by inviting you to join our Talent Community). • To review and process your application. Where you apply for a role at Makita UK, we may use Talent Data to review and process your application. • To assess your suitability. We may use Talent Data to assess your skills, qualifications, and interests against our career opportunities. • To facilitate the recruiting process. We may use Talent Data to facilitate the recruiting process, including scheduling interviews and communicating with you. • For verification. We may use Talent Data to verify the information you or others provide, and to check your references. Where permitted or required by law, we use Talent Data to conduct background checks if you are offered the role. • To reimburse you. We may use Talent Data to reimburse you for any agreed expenses and travel. • To evaluate and improve our processes. We may use Talent Data to evaluate our recruitment processes and activities, including assessing interview scheduling times and time to hire. • For reporting. We may use Talent Data to analyse recruiting metrics for aggregated reporting (e.g., assessing the efficiency of our recruiting processes). • To protect Makita UK's interests. We may use Talent Data to protect our interests, which may include protecting our legal rights and maintaining the security and integrity of our facilities, equipment, and electronic platforms. • As legally required. We may use Talent Data as legally required, such as confirming your eligibility to work in the country in which you applied for a job, using your government ID for immigration processing purposes, conducting background checks, or submitting reports required by local law (e.g., EEOC reporting). • For other purposes with your consent. If you voluntarily choose to participate in an optional program, we may use Voluntary Talent Data according to any purposes provided to you during the opt-in process.

Makita UK may leverage technologies such as artificial intelligence (AI) to automatically process Talent Data for these purposes. However, Makita UK does not use these technologies to make any automated decisions about you. By automated decisions, we mean decisions with little or no human involvement that have a legal or significant effect on you (e.g., to get hired).

If you are based in the European Economic Area (EEA), UK, or Brazil, we collect and process Talent Data only where we have legal bases for doing so under applicable laws. The legal bases depend on the type of Talent Data and the purpose we process it. This means we collect and process Talent Data only where: • We need it to administer a contract with you. • It satisfies a legitimate interest which is not overridden by your privacy rights (e.g., assessing your suitability, evaluating our recruiting processes, protecting our legal rights and interests). • You provide us consent for a specific purpose (e.g., demographic survey); or • We need to comply with a legal obligation (e.g., conducting legally required background checks).

If you have consented to our use of Talent Data for a specific purpose, you have the right to withdraw your consent, but this may not affect any processing that has already taken place or Talent Data that has been de-identified so that we can no longer identify you. Where we are using Talent Data because we have a legitimate interest to do so, you have the right to object to that use.

Makita UK also shares Talent Data within the Makita UK group of companies for the purposes described in this section.

Makita UK will disclose your Talent Data outside of Makita UK and its group of companies for the purposes defined above, including: • To facilitate the recruitment process. We may disclose Talent Data to facilitate the recruitment process, such as with service providers (e.g., applicant tracking system provider, background check providers) and with third parties with your consent (e.g., references you provide us). • As legally required. We may disclose Talent Data to a third party (e.g., courts, law enforcement agencies, government agencies) if we have a good faith belief that it is required or permitted under applicable law, including to meet national security or law enforcement requirements, to protect Makita UK or its affiliates, or to respond to a valid court order, subpoena, discovery request, search warrant, or other law enforcement request. • If you are offered and accept a role with Makita UK: We will retain your information in order to manage your employment or assignment with us, and we will surface a separate privacy notice that will apply to your relationship with Makita UK.

If your application is not successful (or you withdraw or decline our offer): We will retain your information for the purposes provided in this Notice, such as to keep you in mind for current or future roles, to help us evaluate and improve our recruitment processes, and for record-keeping. If you would rather we did not keep your information on file, please let us know by following the process in How to Access and Control Your Information

Depending on applicable law, you may have certain rights over your personal data. For example, you may have the right to request a copy of your personal data that we hold, to update your personal data if it is inaccurate or out of date, or to delete your personal data.

To make a request over your personal data please contact us at dpcm@Makitauk.com. We will verify your request by matching certain identifying information with information we maintain. This may require you to provide us with additional information, such as the email address you used when communicating with us in the recruiting context.

Please keep in mind that your request may not affect your application if we have already filled the position or assessed your candidacy based on the information originally provided. Additionally, if you request to delete your personal data, we may be legally permitted or required to retain certain information (e.g., for record-keeping purposes).

If you feel we have not adequately addressed your privacy concerns, you may have the right to contact a data protection authority where you live, work, or feel your rights were infringed. If you would no longer like to be considered for a position, you may withdraw your application at any time. You can do so by reaching out to the recruiter you are working with. If you do not have a recruiter, you can reach out to careers@Makitauk.com.

We may change this policy from time to time. The effective date will be identified at the top of this page.

Email: careers@Makitauk.com

Address: MAKITA (UK) LIMITED Michigan Drive, Tongwell, Milton Keynes, Buckinghamshire, MK15 8JD